Chapter 2: Project Administration 26 The Field Inspector will schedule the pre-construction conference with the Applicant. At a minimum, the utility contractor’s superintendent and foreman, and the Field Inspector shall attend. As appropriate to the work at hand, other attendees are the Applicant, Applicant’s Engineer, principal subcontractors, suppliers, and Prince William Water’s Project Engineer. Participants in the pre-construction conference shall have, on hand, a complete copy of the most recent approved Project Plans for the project, and any supporting permits. Participants will review the scope of work and the installation and inspection procedures to be followed. Project schedules and sequences are reviewed to ensure consensus. A. Notification Prior to any work associated with the installation, testing, repair, or replacement of Prince William Water facilities, or grading that impacts these facilities, the Applicant or contractor shall contact the designated Field Inspector to request inspection services. B. Approved Project Plans The Applicant shall ensure that a copy of the approved Project Plan, revised Project Plan sheets, submittals, and Engineer’s cut sheets are available and accessible at all times, on- site, through final acceptance of the work. The Applicant shall provide copies of all water and/or sanitary sewer cut sheets to the Field Inspector prior to installation of any water and/or sanitary sewer facilities. The Applicant shall ensure cut sheets are sealed, signed and dated by a Professional Engineer licensed in the Commonwealth of Virginia. C. Protection of Existing and Proposed Utilities 1. Documentation When water and/or sanitary sewer construction requires offsite (on property not owned by the Applicant) disturbance within a Prince William Water easement, the Applicant shall photograph and/or video record, prior to the start of construction, the work area to document existing conditions such as, but not limited to, existing structures and their condition, existing utilities, and other existing site conditions. The Applicant shall submit a copy of all photographs and/or video recording file(s) to the Field Inspector. The documents shall bare the date and time the photos or video recordings were made. 2. Protection During construction operations, the Applicant shall properly locate, protect, brace, support, restore and maintain all underground pipes, conduits, drains, and other underground structures uncovered or otherwise affected by the construction work being performed to ensure they are protected from any damage, in accordance with the Virginia State Code 20VAC5-309-140. Applicant shall protect, restore and maintain all pavement, surfacing, driveways, curbs, walks, buildings, utility poles, guy wires, and other surface structures (including all sod and shrubs in yards and parks) crossed by or adjacent to the utility under construction. 3. Damage
